A single source of truth instead of fragmented spreadsheets.
We migrate the chaos — your scattered Sheets, half-installed CRMs, and disconnected vendor portals — into one relational database the rest of the business can read, write, and trust.
Relational data architecture means giving your business one database where every entity — customers, jobs, properties, units, invoices, contacts — lives once. One row, one ID, one place. Every other tool reads from it or writes to it. We build it on Supabase by default, on Airtable when the team needs a friendly UI yesterday, on NocoDB when self-hosting matters. We do not sell another spreadsheet template.
The clients who hire us for this are usually one big spreadsheet away from a real outage. Six tabs of “master lists.” A bookkeeper exporting a CSV every Monday. Sales with their own copy in HubSpot. Operations with another in Smartsheet. Nobody has lied — they have all just been forced to maintain their own reality because nothing else worked. We collapse the realities into one. Common signs:
A real entity-relationship diagram. Customers, properties, jobs, invoices, contacts — the nouns of your business — modeled with primary keys, foreign keys, and the rules that govern them. You sign it off in writing before any data moves.
We extract from Google Sheets, Excel, Smartsheet, QuickBooks, your CRM, your vendor portals — wherever the truth currently lives — dedupe, reconcile, and load it into the new schema. Every row gets a provenance log. You can prove where any record came from.
Hosted under your accounts, your card, your domain. We pick the platform based on who has to use it daily — engineers get Supabase, operators get Airtable, regulated environments get self-hosted NocoDB. You inherit working credentials.
QuickBooks, Stripe, HubSpot, Mailchimp, Beehiiv, ActiveCampaign — wired through Make.com or n8n so the database stays in sync with your operational tools. One update reflects everywhere, instantly.
Sales sees a sales view. Ops sees an ops view. Finance sees the books. All reading from the same tables, none of them tripping over each other. Built so a non-technical operator can filter, sort, and report without breaking anything.
Every field defined, every rule explained, every workflow documented. Written for the person who'll be running this two years from now when we're long gone.
The diagram looks like a hub with spokes. The hub is the relational database. The spokes are every tool the business already uses — the CRM, the accounting system, the email platform, the dashboards. Each spoke reads from the hub and writes back. The hub is the truth. The spokes are convenient surfaces.
Schema integrity is the deliverable, not an afterthought. Types, foreign keys, and validation rules enforced at the database level — not in a spreadsheet formula a colleague can overwrite. If a record is broken, you find out at write time, not at month-end close.
We map every place data currently lives. Spreadsheets, CRMs, vendor portals, that one Notion page. We come back with a single diagram of the current sprawl and the proposed schema.
We design the schema in writing, walk you through the entity relationships, and lock the data model with your team. Nobody touches data until the model is signed off.
We extract from the source systems, reconcile duplicates, load into the new database. Every record carries a provenance log. We hold a reconciliation review with finance and ops at week three.
We connect the database to your existing tools — QuickBooks, Stripe, the CRM, the email platform — through Make.com or n8n. Two-way sync where it makes sense, one-way where it doesn't.
We move the team off the old spreadsheets onto the new views. The old sheets stay read-only for 30 days as a safety net. Daily standups during cutover week.
Optional retainer. We monitor the sync jobs, handle schema changes as the business grows, and onboard new tools as you adopt them. Or we hand over the runbook and disappear.
Fixed-fee migration after the diagnosis week. Five to twelve source systems merged into one schema.
Schema in week one, cutover by week six. We don’t do 18-month transformation engagements.
Sync monitoring, schema changes, onboarding new tools as you adopt them.
Big-ERP migrations are a different animal. We’ll refer you.
Bring your messiest source of truth — the one with the merged cells, the color-coded rules nobody documented, the tab named “old don’t use.” We’ll tell you what it would take to give the business one database instead of twelve.