It writes the first draft. Your staff decides what goes out.
The follow-ups, the recaps, the reminders, the summary somebody has to write before Thursday — drafted for you, from your own records, in your own voice. Nothing leaves the building until a person on your staff reads it and hits approve.
Diagnosis
This is not a chatbot bolted onto your website. It’s an assistant that reads what your staff reads, drafts what your staff writes, and hands the draft back to a person to approve. It does not talk to your members, your visitors or your customers on its own, and we don’t build it that way even when asked.
We get hired when the writing is repetitive enough to be a waste of a good person and the stakes are high enough that nothing should go out unread. Common signs:
What you get
Replies, sign-ups, forms, meeting notes, the attachment somebody sent at 4:50 on a Friday. It reads all of it and tells you what’s in it in a paragraph, with the original one click away when you want to check.
The renewal note, the sponsor follow-up, the thank-you, the recap of the event. Written in your organization’s voice, using your own records, sitting in a queue ready to edit instead of sitting in somebody’s head.
It looks up what this person actually paid, which event they actually came to, who spoke to them last. When it doesn’t know something, it says so and leaves a blank instead of filling the gap with something plausible.
Every draft waits for a person. Approve it, edit it, or throw it out. If you later want the lowest-stakes items to go out on their own, we can turn that on once you’ve watched it long enough to trust it — and only if you ask.
Every draft it wrote, what it looked at to write it, who approved it and when. If a board member asks how this works, you can show them rather than describe it.
A short guide anyone on your staff can follow, written so the person who takes this over in two years doesn’t have to call us. The handoff is the deliverable, not an afterthought.
Architecture
On the left, the things that come in: email, sign-ups, documents, notes from the meeting, what people paid. In the middle, the assistant reads them and checks them against your own records. On the right, what comes out: drafts, sitting in a queue, waiting for a person on your staff to approve, edit or bin them.
Every step keeps a record — what it read, what it wrote, who approved it and when. Being able to show your work is a deliverable, not an afterthought.
Process
Free 30-minute call. We find where the hours are actually going and tell you whether this is worth doing. If it isn’t, we say so.
We sit with the people doing the job and watch how a real week runs. Then we write down, in your words, what a good draft looks like and what should never be touched.
You get a plain-English plan: what the assistant handles, what it stays away from, who approves what — and a fixed price for the build. Nothing gets built until you’ve signed off on that page.
We build it inside accounts that belong to you. Short check-ins, something working to look at every week, measured against the standard you set in week one.
First it runs quietly beside your staff, so you can compare its drafts to what your people would have sent. Then it goes live with approvals. The written instructions land here.
Optional. We keep an eye on it, fix what drifts and adjust as your work changes. Or we hand it over clean and you take it from there.
FAQ
Engagement
A fixed price, set after the first week, before anything is built. No surprise invoices.
From signed paperwork to your staff using it daily. Faster when the job is narrow.
We watch it, fix what drifts and adjust as your work changes. Cancel anytime.
We only spend money you’ve approved.
Half the value of the call is hearing where this doesn’t belong in your operation. Thirty minutes, no deck, no pitch. If we’re not the right fit, we’ll tell you who is.